At Exhibit Edge, we understand that drayage plays a critical role in ensuring the smooth execution of trade shows and exhibitions. Drayage involves the handling of goods from a transportation hub to an event venue and back. It’s a specialized logistics service that, if mismanaged, can lead to costly delays and complications. With years of expertise in the field, Exhibit Edge simplifies this process, making it seamless for exhibitors, thereby allowing them to focus on what’s most important — their display and presentation.
What is Drayage?
Drayage is a key logistical service that involves the transportation of exhibit materials from the shipping dock to an assigned booth space, and back to the dock post-event. Often confused with broader shipping or logistics services, drayage specifically refers to short hauls within the event venue or related facilities. For a more detailed explanation, visit our page on What is Drayage?
Trade Show Drayage Services
Exhibit Edge offers comprehensive exhibitor services, including rentals such as carpeting, furniture, sign hanging, and crucially, drayage. While exhibitors can provide their own materials, all items brought into the venue are subject to a drayage fee. Drayage is one of the most consistent and exclusive services we offer, distinguishing us from other providers who may not specialize in this area.
How Does the Drayage Process Work?
Our drayage process is designed to ensure efficiency and ease for all parties involved:
- Pre-event Coordination: We work closely with event organizers and vendors to manage all logistics details before the show begins.
- Material Handling: From unloading your exhibit materials to transporting them to your booth, we handle everything swiftly and safely.
- Post-event Reversal: After the show concludes, we manage the return of your materials to the dock and prepare them for outbound shipping.
- Challenge Management: Any unforeseen challenges such as scheduling delays or material misplacements are quickly addressed by our responsive team.
Drayage Cost Structure
Understanding the cost of drayage is essential for budgeting your exhibition expenses. Our pricing is transparent and based on factors like weight, handling complexity, and distance within the venue. We also offer special rates and discounts for repeat clients, ensuring cost-effectiveness. Learn more about how drayage is charged and tips for saving on these costs in our detailed drayage cost guide.
The Role of the General Contractor in Drayage
As the general contractor, Exhibit Edge provides extensive services that might go unnoticed but are essential for the show’s success. These include provisioning of the exhibitor manual, pre-and post-show logistics and accounting services, as well as physical infrastructure like aisle carpets, booth dividers, and necessary equipment. These upfront services are strategically managed to optimize the balance between quality and cost through efficient drayage and other exhibitor services.
Drayage Service Best Practices
It’s important to view your general contractor as a partner who facilitates your success at the trade show. Consider the benefits of renting exhibit materials directly from us if the logistics costs of bringing your own exceed rental prices. Each show’s context—like labor rules (union vs. non-union), timing, contractor specifics, and location—can significantly impact drayage costs and strategies. Open communication about any unexpected fees or changes is crucial for maintaining a fair and successful exhibitor experience.
Why Choose Exhibit Edge For Your Drayage Solutions
Choose Exhibit Edge for our proven track record of reliability and expertise in handling a variety of exhibit types across numerous trade shows. Our adherence to industry standards and best practices is reflected in our numerous awards and recognitions. With Exhibit Edge, you’re not just choosing a service provider; you’re choosing a partner committed to ensuring your exhibit’s success.